Data privacy and data protection management (incl. DSAR tools)
DSAR software for data privacy & data protection management
A data privacy platform that automates DSARs, SRRs and compliance workflows, from data discovery and redaction to audit-ready reporting for GDPR, CCPA and HIPAA.
Continuous data discovery & mapping
Discover where data is held, monitor changes and maintain ROPAs and DPIAs across multiple jurisdictions.
Secure identity verification & redaction
Verify requesters securely and protect sensitive information with automatic and manual redaction throughout the disclosure process.
Automated DSAR workflows
Automate DSAR and SRR workflows with customisable request forms, reducing processing time, costs and manual effort.
Simplified GDPR compliance
Manage GDPR requirements through automated, end-to-end workflows that improve productivity, reduce risk and support audit readiness.
Multi-channel data capture
Capture structured and unstructured data from email, Microsoft Teams and other sources, with multilingual ingestion and secure portals.
Configurable dashboards
Delegate tasks, track requests and monitor progress through a single, easy-to-use data privacy dashboard.
Simplify data privacy compliance
Ready to simplify data privacy compliance?
See how PRECOGNIQ can help your team process DSARs and SRRs faster, reduce manual work and maintain audit-ready records all from one centralised platform. Book a personalised demo to discover how PRECOGNIQ can support your organisation’s privacy requirements.
Solution benefits
The benefits of automated data privacy management
Process privacy requests faster and more accurately with customisable intake forms, secure identity verification and automated task management.
Increase privacy team productivity by reducing repetitive administration and coordinating requests, responsibilities and deadlines from one platform.
Gain a centralised view of privacy operations with configurable dashboards showing request progress, outstanding actions and compliance activity.
Protect sensitive information during disclosure with automatic and manual redaction tools designed to reduce the risk of exposing third-party data.
Maintain accurate ROPAs and DPIAs using continuously updated data maps, customisable fields and region-specific templates.
Simplify regulatory audits with comprehensive audit trails and reporting that makes compliance evidence easier to access.
Reduce errors and improve consistency by replacing fragmented manual processes with standardised data privacy workflows.
Adapt the platform to your existing processes with configurable workflows, dashboards, forms and fields that reflect your organisation’s requirements.
Strengthen customer trust and protect your brand by responding to privacy requests securely, consistently and transparently.
Straight answers
Data privacy and DSAR FAQs
What privacy, legal and compliance teams need to know before starting a conversation.
What is a data subject access request (DSAR)?
A data subject access request (DSAR) is a request from an individual, such as a customer or employee, to access the personal data an organisation holds about them. Depending on the applicable privacy law, the individual may also request information about how the data is collected, used, stored and shared.
What is the difference between a DSAR and an SRR?
A DSAR concerns an individual’s right to access their personal data. A subject rights request (SRR) is a broader term that can include requests to access, correct, delete, restrict or transfer personal data, or object to its use.
How long does an organisation have to respond to a DSAR?
Under the UK GDPR, organisations must usually respond to a subject access request without undue delay and within one month. This period may be extended by up to two additional months for complex or multiple requests, provided the individual is informed. Response deadlines differ between jurisdictions, so organisations should check the applicable law.
What can an individual request through a DSAR?
An individual may ask whether their personal data is being processed and request a copy of that data. Under the GDPR, they may also request information about:
Why their data is being processed
The categories of personal data held
Who the data has been or will be shared with
How long the data will be retained
Where the data was obtained
Their rights to rectification, erasure or restriction
The use of automated decision-making or profiling
What is a DSAR called in different countries?
The terminology used for personal data access and privacy rights requests varies between jurisdictions. Common English descriptions include:
UK: subject access request (SAR) or data subject access request under the UK GDPR
European Union: data subject access request under the GDPR
Canada: access to personal information request under PIPEDA
Australia: request for access to personal information under the Privacy Act 1988
Brazil: data subject access request under the LGPD
Japan: request for disclosure of retained personal data under the APPI
South Africa: request for access to personal information under POPIA
Singapore: access request under the PDPA
New Zealand: request for access to personal information under the Privacy Act 2020
India: data principal request to exercise privacy rights under the DPDP Act 2023
China: personal information rights request under the PIPL
The precise terminology, rights, deadlines and exemptions vary between jurisdictions.
How does PRECOGNIQ automate DSAR and SRR management?
PRECOGNIQ supports the complete DSAR and SRR process through customisable intake forms, identity verification, data discovery, redaction and automated workflows. Teams can assign tasks, track deadlines and produce audit-ready reports from a single platform, reducing manual effort and the risk of errors.
How does PRECOGNIQ support GDPR compliance?
PRECOGNIQ provides a single-view portal for managing GDPR workflows, data mapping, records of processing activities and data subject requests. Automated processes and configurable dashboards help privacy teams improve productivity, maintain an audit trail and respond more efficiently to regulatory requirements.
What is Article 30 of the GDPR?
Article 30 of the GDPR requires controllers and processors to maintain records of relevant personal data processing activities, subject to certain exemptions. These are commonly called records of processing activities, or ROPAs.
A ROPA may need to document:
The purposes of processing
Categories of individuals and personal data
Categories of data recipients
International data transfers
Data retention or deletion periods
Relevant technical and organisational security measures
These records must be available to the appropriate supervisory authority upon request.
What is the difference between GDPR and CCPA?
The GDPR and the California Consumer Privacy Act (CCPA) both protect personal information, but they differ in scope and requirements.
The GDPR applies to the processing of personal data covered by EU law and establishes principles for lawful processing, accountability and data protection. It gives individuals rights including access, rectification, erasure, restriction, objection and data portability.
The CCPA, as amended by the California Privacy Rights Act, applies to qualifying businesses operating in California. It gives California residents rights including the right to know, delete and correct personal information, opt out of its sale or sharing, and limit certain uses of sensitive personal information.
Organisations operating internationally may need to manage requests under both laws, as well as other regional privacy regulations.
Accreditations you can trust
Insightful Technology operates to the highest standards in data processing and analysis.
